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by Patty Cheffey
County commission records will be easier to access once the state preservation office finishes imaging county books.
The Marion County Commission approved a request from David Sneed with the Local Records Preservation Program through the Secretary of State’s office in Jefferson City, to be allowed to take the commission record books off-site to be imaged.
Sneed’s request was made during Monday’s commission meeting, at which the commissioners also approved a rezoning request, approved a dust control bid and approved applying for a grant for Northeast Power Cooperative.
According to Sneed, there are about 40 books to be imaged, but since that process is done in Jefferson City, the books will have to be taken off-site to be done.
Once the process is completed, Sneed said he will tranport not only the original books, but copies of the images as well.
In addition, the images will be placed on microfilm with one copy of that being left in Jefferson City and the second going to an off-site location to be stored in case it is needed in the future.
There will be no cost to the county for the work done, and Sneed said the county clerk’s office and the Secretary of State’s office will sign a loan agreement before the books are taken to Jefferson City. That loan is usually for 120 days.
While the imaging is being done for the commission records, Sneed said the state has a grant program to do imaging in other offices, and he is willing to talk to any other elected official about that process.
In other business, upon the unanimous recommendation of the county planning and zoning board, the commissioners unanimously approved a request from Brad and Robin Stice to rezone 1 1/2 acres from A-1 Agriculture to C-1 Neighborhood Commercial District.
The property will be used for an event venue off U.S. 61.
The commissioners also approved the lone bid for Scotwood Industries of Overland Park, Kan. to do dust control on county roads.
The company provided bids for both 30 percent magnesium chloride at $1.24 a gallon and 35 percent calcium chloride at $1.48 per gallon.
The commissioners voted to go with the magnesium chloride upon the recommendation of Highway Superintendent Mike Schaefer, who said he had heard it was less corrosive as well as being less expensive.
Those wishing to request dust control should contact the Highway Department for costs and more information.
In seeking a second grant to raise the power lines in the river bottoms, Northeast Power Cooperative again asked the county to apply for the grant on their behalf.
This second grant, a Pre-disaster Mitigation (PDM) grant, is identical to the first grant, but is through different agencies, according to Presiding Commissioner David Lomax.
The commissioners unanimously approved the request.
The commissioners also:
• approved a reimbursement request for remonumentation for five cornerstones in the county at a total cost of $3,000. The county will pay $1,250 of that with the state paying the remaining $1,750;
• approved a transfer of $625,000 from Capital Improvements to General Revenue for law enforcement; and
• approved a bid of $1,000 for trustee-held property at 2012 and 2012A Hope St. in Hannibal.